Gratuity nomination Form III and claim forms under the Social Security Code

By Sumit Jayant DeogamUpdated 4 min read

What changed

The Social Security (Central) Rules, notified on 8 May 2026 (G.S.R. 344(E)), supersede the Payment of Gratuity (Central) Rules, 1972. Gratuity forms have been renumbered: the familiar Form F for nomination is replaced by Form III.

Central or state rules? The Central Rules apply where the Central Government is the appropriate government (for example central PSUs, mines, railways, banks and some other sectors). Most private factories and establishments in Jharkhand fall under the state government. Tracker sources reviewed for this article showed Jharkhand's rules under the Codes still at draft stage. Until a state notifies final rules, its earlier rules continue under the savings provisions, so treat the central formats as the direction of travel and confirm the Jharkhand Gazette before switching forms.

Form III: one form for every nomination step

  • Form III covers a first nomination, a fresh nomination and a modification of nomination.
  • The employee submits it in duplicate to the employer.
  • It can be delivered by hand against a receipt, by registered speed post, or electronically.

Claims: Forms IV to IX

Rule 33 sets out one sequence of forms that takes a gratuity claim from application, through notice and dispute, to hearing, order and recovery. HR teams should replace the old claim formats in their exit and full-and-final settlement process with these forms.

What to do now

  1. Replace Form F in your joining kit with Form III.
  2. Run a nomination drive for existing employees, prioritising long-serving staff and anyone whose family situation has changed.
  3. Keep the employer's copy on the personnel file and record receipt.
  4. Update exit checklists to use the new claim forms.
  5. Check your state's Social Security rules for its own form numbering before you print forms.

All forms in one place: Labour Code forms tracker.

This article is general information on the law as reviewed on 6 November 2026, not legal advice. Forms and rules change, and state rules may differ from the Central Rules. Check the official Gazette notification for your state before acting, or get in touch for advice on your establishment.

Sources

  1. Taxclue: Form III – nomination for gratuity
  2. Taxclue: Sections 55–56 – gratuity nomination and determination
  3. Taxclue: Forms IV, V and VI – gratuity application, notice and dispute
  4. Studycafe: Social Security (Central) Rules notified – superseded rules
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